In large organisations there are may be a requirement for development and staging servers of a website. This allows publishers and editors with easily view and play around with content on a working version of the website before it is published to the live servers.

The development and staging servers also allow for testing and evaluation of extensions and content that is setup on the site but when the editor or web administrator is happy with the content on the site, instead of redoing all of their work again on the live server, the administrator should be able to push their new content and changes live rather than rebuilding again.

This tutorial shows how to publish content live from a staging server using a Joomla component called "Working Copy".

Published in Content Editing

The media manager is the perfect place to store your images, videos, and PDF documents. It can be used effectively as a filing system. Media can be uploaded at any time, and retrieved and inserted into articles at any stage.

Published in Website Management

When creating a new article, Access to an article can be specified using the Article Permissions settings. These setting allow users to be able to edit or even delete articles if they have the authorised access.

Published in Content Editing

Unlocking an article or module that has been "checked out"

While an article is being created or edited in Joomla, it is given a locked status to avoid a second user logging in and modifying the same article at the same time. This is very important when there are multiple content editors managing a website but there may be times when the locked status is left on the articles, modules or items even though the user that it is locked to is no longer using or editing on the system.

Published in Content Editing

Once you have uploaded a file into to Joomla you will need to create the virtual document within DOCMan.

Navigate to Documents under DOCMan via the main menu in the admin area.


Components > DOCMan > Documents


Scroll down until you can find the name of the file that you are uploading into the system.

Tick the check box and click the New Doc icon in the top right area of the screen.


The Add Document screen will appear.

Enter the required information into the files, Name, Category, Agency and Publication and also check the approved and published states to yes.

  • Name refers to the name of the document
  • Category refers to the area of the website that it should sit under
  • Agency can usually be set to none and
  • Publications needs to be set to something appropriate.

To help users understand what the document is, a description of the document can also be entered in the Description area.

*Please note that the only thing that affects the search engine results in Joomla is the Name of the document and lesser so the description. The other fields have no effect.

Click SAVE and your document is now in the system and ready for linking.


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